CALL FOR STUDENT ABSTRACTS – SUBMISSIONS FOR SUMMER RESEARCH PROGRAM PARTICIPANTS
Summer Submission Deadline: 7/20/2010
Summer Program Abstracts Quicklinks:
- Instructions for Summer Research Program Directors
- Research Presentation Program Overview
- Abstract Submission Guidelines & Prerequisites
- Abstract Review Criteria
- Steps for Abstract Submission - Summer Research Program Participants
- Abstract Writing & Research Presentation Resources Page
Notes
Travel Scholarships
Need financial support to attend & present your research at the SACNAS conference?
> Travel Scholarships (Summer Programs) deadline:
July 9, 2010 (5 p.m. Pacific)
SACNAS strongly encourages students to contact their summer research program directors early to ensure program enrollment and
participation with the SACNAS conference.
Instructions for Summer Research Program Directors
Step 1: Enroll Summer Program – Program directors must enroll
their summer program for students to be invited to register for the conference and then gain access to the SACNAS
online abstract submission system.
Program directors recieve an access code to distribute to students upon program enrollment. PLEASE NOTE: students
must enter the access code when registering for the conference.
Program directors do not need to be SACNAS members to enroll a summer program.
Program Directors may enroll their summer programs starting May 17, 2010:
- Log in or create your MySACNAS account.
- Select the link “MySACNAS Home.”
- Select the link, “Enroll Summer Program,” and follow the enrollment instructions.
- Upon successful enrollment of the program, a confirmation page will provide your program’s
unique access code.
Step 2: Invite students to submit abstracts by July 20, 2010
- Login to your MySACNAS account and return to the “MySACNAS Home” page.
- Select the link, “Manage Your Summer Program.”
- Enter the email addresses of each of the summer program students you would like to have access to the summer
abstract submissions process. The system will send an automated email to that student with your program’s
unique access code for registration and summer program abstract submission instructions.
Step 3: Manage student abstract submissions
Program directors may send reminders to students regarding abstracts submissions through their MySACNAS account.
For additional information on sponsoring the registration and/or dues of one or more individual, please see
the sponsor an
attendee page.
SACNAS Research Presentation Program Overview
SACNAS research presenters receive mentorship & support throughout the research presentation process:
abstract writing tutorial & resources; abstract review &
feedback from SACNAS mentors; poster preparation & presentation
skills tutorials & resources; presentation feedback from conference mentor-judges; and, postconference
steps to continue your professional development.
Formats for the presentation of scientific research at the annual conference:
- Student Poster Presentations: Undergraduate & graduate students are invited to apply to
present a research poster during one of four poster sessions at the conference. Prior to the conference, you will
be assigned a presentation day (Friday or Saturday), poster number and presentation time prior to the conference.
All poster presenters receive professional mentorship/judging. Undergraduate poster presenters are eligible for
recognition at the conference awards ceremony.
- Graduate Student Scientific Symposia: Graduate students are invited to apply to present a
research talk (12-minute presentation followed by 3-minute question & answer period). Graduate student
symposia presenters receive professional mentorship/judging. All graduate symposia submissions not selected for oral
presentation may present their research as a student poster presenter. Graduate symposia presenters are eligible for
recognition at the conference awards ceremony. (NOTE: Not available to summer program participants.)
- Postdoc Poster Presentations & Networking Reception: Postdocs are invited to present their
research and network with professional from industry, government, and academia. This special event connects postdocs
with employment opportunities and research fellowships. (NOTE: Not available to summer program
participants.)
Accepted abstracts will be published in the conference abstract volume.
SACNAS Abstract Submission Guidelines & Prerequisites
Prerequisites:
To be eligible to submit an abstract, individuals must be:
- registered for the 2010 SACNAS National Conference, and
- a current SACNAS member
Have questions about registration fees or member dues? Contact registration manager, Dawn Contreras at (toll free)
1-877-SACNAS-1, ext 223. For info about how to work with someone at your institution to sponsor your registration/dues,
please contact SACNAS at info@sacnas.org.
Basic Guidelines
- All abstracts must be submitted through the SACNAS online submission system. Students will be prompted to the
submission system after completing conference registration.
- Abstract word limit is 250 (maximum).* No graphics or schema are allowed in SACNAS abstract submissions.
- Summer program abstract submissions deadline: 7/20/2010.
- All abstract submissions are professionally reviewed. After receiving feedback from mentor-reviewers, students
are highly encouraged to update their abstract submission (based on SACNAS reviewer suggestions, developments in
on-going research, and consultations with advisors/mentors) to represent themselves and their research in a professional
and polished manner in the abstracts volume.
* Note re: incomplete results: if research results are not available the time of the submission
deadline, authors are encouraged to submit predicted results, discussing the significance and implications of predicted
results. Students are similarly encouraged to discuss differences between predicted and actual results when presenting
research at the conference.
Guidelines: Structure
- Title (not part of abstract 250-word count limit)
- Introduction
- Hypothesis, purpose, or objective (as appropriate per discipline)
- Essential methods and materials used
- Results/predicated results
- Summary and conclusion
Guidelines: Authorship
- Abstract submission must be completed by the individual presenting the research at the
conference.
- For collaborative research projects, more than one author may submit a single abstract. SACNAS may allow
more than one author to present the research at the conference. For more information on multiple presenters of
shared research, please contact Nancy Rocha, nancy@sacnas.org.
- If the abstract is selected for presentation, but the presenter listed is unable to present for any reason,
the presentation space will be forfeited. SACNAS cannot guarantee that another member of the research group may
serve as a substitute presenter.
Guidelines: Audiovisual Equipment
Abstract Review Criteria
Each abstract will be reviewed by a minimum of two discipline-specific professionals. The SACNAS Student Presentations
Committee has developed the following criteria for review of abstracts:
- Hypothesis/purpose/objective of research is clearly stated
- Methods and materials essential to the research are identified
- Results (or predicted results) are clearly represented; and, results logically support proposed
or predicted conclusions
- Scientific merit and future directions of the research are explained
- Well-developed writing skills are evident
Steps for Abstract Submission
Step 1: Obtain approval to submit an abstract/present your research at the SACNAS
conference from the principal investigator/advisor/research mentor.
Step 2: Draft your abstract and provide it to your principal investigator/advisor/research
mentor for review, edits, & okay. Please refer to the abstract guidelines and
abstract review criteria above along with the
Presentations Resources page for guidance in crafting your
abstract.
Step 3: Login and register for the 2010 SACNAS National Conference through your
MySACNAS profile (or, if you have never participated in SACNAS before,
create a MySACNAS profile). Please contact registration manager, Dawn Contreras,
at (toll free) 1-877-SACNAS-1, ext. 223 for assistance with conference registration, if needed.
Step 4: Gather all abstract content & the following info before beginning online
abstract submission:
- Your SACNAS ID number
- Principal Investigator/research mentor contact info & active email address.
- For each coauthor and PI, obtain full names, contact info, active email address, universities/institutional
affiliations, and education level/degrees.
Step 5: Follow the link provided in your MySACNAS profile (only available after completion
of Step 3) to the separate SACNAS abstract submission website (powered by Oxford Abstracts). Complete
submission system registration for 2010.
Step 6: Enter & complete all required materials/info in the submission process. Email
confirmation will be sent for all completed submissions.
Step 7: Carefully review your submission in the abstract system:
- ensure all italicization and special characters/scientific symbols are correctly captured in the
abstract submission
- check for proper spelling and grammar
Submission Tips:
- Precisely specify your research discipline and subdiscipline(s) to increase efficiency of abstract review
and presentation mentorship-judging. Please refer to the SACNAS catalogue of disciplines and subdisciplines.
- Suggested timeline:
- Steps 1–3: three weeks to 1 month before the submission deadline
- Steps 4–6: one to three weeks before the submission deadline
- Step 7: several days before the submission deadline
Additional Information & Support
If you need further assistance in submitting your abstract please contact student presentations manager,
Nancy Rocha, at nancy@sacnas.org.
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