Chapter Annual Reports

Chapter Reports Deadline:

April 27, 2022

Our chapters are a powerful peer network that provides support for STEM students throughout their journey as future scientists and leaders. The Annual Report allows the SACNAS national office to learn about the activities, resources, and tools chapters are creating in their communities, as well as ways to offer increased support.

This report is required of all chapters to retain active status and be eligible to submit a Chapter Award Application.

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Annual Report Attachments

A chapter membership roster and an advisor report must be attached to your chapter annual report. Reports that do not include both will be considered incomplete.

1. Chapter Membership Roster:

We are requiring that all your chapter members, including advisors, have an active SACNAS membership. Your members have the option to sign up for free or upgrade to various membership levels. Learn more at SACNAS.org/memberships.

Use this template to submit your chapter’s roster. The roster should include the following information for each member:

  • First Name
  • Last Name
  • Role in Chapter (Advisor, President, Secretary, General Member, etc.)
  • Email Address – everyone on your roster should have a SACNAS membership. Learn more at SACNAS.org/memberships.
  • Academic Level

2. Chapter Advisor(s) Report:

This is a report written by the chapter advisor(s) covering 2020 to the time of submitting the report. Chapters with multiple advisors should submit one letter that is collaboratively written by all advisors. Reports should be submitted as a .pdf file format.

Advisors should answer the following questions in their report:

  • How often did you meet with the chapter officers?
  • What mentor or guidance support did you provide chapter members?
  • How did you promote the chapter at your institution?
  • In what area(s) do you think your chapter needs more support for the next academic year?

3. Institutional Recognition

Your student chapter should be registered and in compliance with all policies relating to student organizations at your institution. You may submit a letter or email from your institution that confirms that your chapter is registered as a student organization.

4. Chapter Activities

Chapters are expected to host approximately 10-12 activities throughout the academic year. Use this template to submit your chapter activities. Include the name of the activities, date, and 1-3 sentences to describe the goal or purpose of the activity.

Submit Your Chapter Annual Report

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