Session Proposals

SACNAS is an inclusive organization dedicated to fostering the success of Chicano/Hispanics and Native Americans, from college students to professionals, in attaining advance degrees, careers, and positions of leadership in STEM. At the 2022 SACNAS National Diversity in STEM (NDiSTEM) Conference, our community can learn and grow together through two types of sessions: STEM Symposia and Professional Development. We encourage you to submit a session to share your expertise with a diverse, multidisciplinary audience in a meaningful way.

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Session Proposal Steps

Deadlines

Call for submissions opens February 28 at 9am PT
Call for submissions closes Extended: April 8 at 5pm PT
Review Period April - May
Selection Process May - June
Notification of acceptance or rejection June 14
Deadline to accept participation June 24
Deadline for speaker registration September 30
Speaker training webinar October 1 - 19
NDiSTEM Conference in San Juan, Puerto Rico October 27 - 29

 

Additional Details

Why Present at NDiSTEM?

Benefits of presenting a session include:

  1. Contributing to advances in your field
  2. Reaching the SACNAS Community
  3. Networking within your field and beyond
  4. Serving as a role model
  5. Discounted registration

STEM Symposia Session Type

STEM symposia sessions share cutting-edge research, ideas, and industry knowledge from community members who are experts in their STEM disciplines. This includes original research, advancements, and multidisciplinary approaches to the STEM fields.

Format and Requirements:

  • Style: A moderated series of presentations discussing papers or technical talks followed by a Q&A.
  • Speakers: A maximum of four speakers and one chair are required.
  • Talks: A minimum of three individual talks are required.
  • Time: Total 90 minutes – approximately 15-20 minutes per talk, including a session introduction and a closing question and answer period managed by the chair.
  • Audience: STEM students, postdocs, and professionals.
  • Featured Tracks: This year SACNAS is featuring sessions focused on Climate Change, Global Pandemic, Indigenous STEM and Multi-Disciplinary STEM Research. At the time of submission, you may indicate that you wish your session to be considered for one of these tracks.

Professional Development Session Type

Professional development sessions provide our attendees with guidance and training in beyond-the-bench skills. Support your intended audience with developing professional skills to help them refine their career choices and/or make successful transitions.

Format and Requirements:

  • Style: The goal is to have active audience engagement; propose a format that suits your submission best (e.g. interactive panels, hands-on demonstration, skills practice, small group discussion, Q&A, etc).
  • Speakers: A minimum of two speakers are required, a chair is optional.
  • Time: Total 90 minutes.
  • Audiences: Undergraduates, grad students, postdocs, and professionals – you may tailor your session for one or more of these audiences.
  • Topic Areas: We are interested in sessions relevant to STEM students and professionals at all levels. We are seeking proposals on:
    • Academic, Industry, Government, Non-Profit, or Policy Career (i.e. Graduate School Application: Developing a Personal Statement)
    • Mentorship (i.e. Choosing the Right Advisor)
    • Networking (i.e. Using Social Networks Professionally, How to Build/Expand your Network of Support)
    • STEM Policy/Ethics (i.e. Ethical Issues, Career Opportunities in STEM and Policy)
    • Skills for Success (i.e. CV/Resume 101, Management Skills for Scientists)
    • Diversity, Equity & Inclusion
  • Featured Tracks: This year SACNAS is featuring sessions focused on Community College, Health and Wellness in STEM, Maximizing your Postdoctoral Fellowship, Science Communication, STEM Diversity, Equity, and Inclusion, and Women in STEM. At the time of submission, you may indicate that you wish your session to be considered for one of these tracks. 

What You Need to Know

We’re excited to share your experience and knowledge with the SACNAS Community. Some key facts you should know before submitting are:

  • Point of Contact: the person submitting the proposal can designate another person as the main contact for that session. The point of contact will be responsible for liaison with SACNAS regarding the logistics of their session.
  • Registration: we recommend waiting to hear the status of your proposal (notified on June 14) before registering for the conference –session presenters will receive instructions that include how to obtain a discount on registration fees.
  • Diversity: the best proposals include as much diversity as possible. While diversity in presenter identity is important, we also look for diversity in disciplines and institutions.
  • Detailed Descriptions: when filling out the submission form, make sure to include as many details as possible, the most common scorecard critique is a lack of detail or description in a given section.
  • Student Research: If you’re looking to present student research, please visit the Student Research Presentation page for more information.

How to Submit a Proposal

You may access the portal here

1. Log-in or Sign-up on the Submission Website

This call for proposal is open to the wider SACNAS Community and a membership to the organization is not required for this program.
  • SACNAS Members All existing SACNAS members must use their SACNAS login. After logging in, you will be prompted to share your membership profile with the online submission portal – this will help auto-populate your information in the proposal form. After sharing your profile, you will automatically be redirected to the home page to start a proposal.  
  • Non-members can register a new account by clicking on My Account and either logging in using their pre-existing credentials or by creating a new user account on the right-hand side. This is for Non-SACNAS member Session submitters only.   

 2. Start a proposal

Once you are logged in you will find yourself on the mainpage, from there:

  • Scroll to “Sessions Presentation” and click on the link to begin a proposal. You can save your proposal and return to complete it at your convenience by clicking “Save” at the bottom of the submission form.
  • You can download a Microsoft Word version of the Submission Form here: STEM Symposia Worksheet, Professional Development Worksheet ** Only proposals submitted via the website will be considered ** 

3. Submit a proposal

The deadline to submit a proposal is Friday, April 8, 2022, at 5pm PT. 

To return to an existing proposal, log back into the platform and navigate to “My Applications” and you’ll find the proposal under the “Incomplete” category.   

Once you are ready to submit your proposal for review, open the proposal and navigate to the last page and click “Submit Proposal for Review” – submitted proposals can no longer be edited, if you are not done yet please click save.

Once a proposal is submitted a confirmation page will appear with next steps. The person listed as the Point of Contact in the submission form will receive a confirmation email and will receive all communications moving forward.  

Criteria and Review /Process

Scoring Rubrics are available to help you fill out the submission form:

Proposal Selection takes place in three phases:

  1. Volunteer Review*: completed submissions are reviewed by independent STEM volunteers using the rubrics above
  2. Subcommittee Review: submissions are then reviewed by the SACNAS Conference Subcommittee
  3. SACNAS Staff selection: finally, all scores are aggregated to help SACNAS select the best sessions for the conference

All submitters will be notified of the status of their proposal on June 14, 2022 by 5pm PT.

*Volunteer reviewers cannot be affiliated with a proposal, for more information on volunteer requirements visit HERE.

Additional Questions or Need Help?

If you need further assistance, please email the SACNAS Conference & Events Team at sessions@sacnas.org.

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